Operational Coverage – All India.
The duties and responsibilities of this position consists of, but are not limited to, the following:
1) Executions and Coordination
Container and special Equipment
• Understanding Scope of Work with Business owner
• Coordination with Shipper for all milestone and If Branch is spearheading the Communication the Incumbent would follow with them and ensure all milestone being met from shipper’s Side.
• Sharing Schedule and cut offs with shipper and respective stakeholders.
• Aligning with Carriers and other vendors
• Arranging Booking with Carrier and following up with them for release of space and SO.
• Verifying commercial with commercial Desk
• Opening JOB in the system, In case it is been done by respective Branch, Incumbent would coordinate and ensure proper filling and Booking.
• Booking correct cost in the system on each file.
• Follow-up with Carrier for release on space
• Coordination with Branch operations and subsequent execution, Coordination for SI filing, VGM and Survey as required by carrier.
• Coordination with Truckers for placement of right vehicle and giving correct instructions to Them for pick of correct equipment.
• Co- ordination with CFS – IN case of dock stuff, and Custom activity and ensuring complete visibility.
• Follow up on Form 13 and Gate in formalities
• Follow up on Loading of equipment on targeted vessel
• Follow up on Carrier invoice and ensure verification from Commercial desk and follow with Finance for payment
• Invoicing to the customer and Release of BL.
• In case of DAP /DDU Incumbent ensuring that proper pre-alert is send to destination team as per requirement of Destination country.
• Follow up with destination Agent and ensure that timely custom clearance and delivery.
• In case of any delay, at any juncture it needs to be highlighted to all stakeholders.
• Ensuring POD after delivery and sharing same is customer and stakeholder
• Ensuring timely payment of all Vendors
BBK and RORO Shipment
• Understanding Scope of Work with Business owner
• Coordination with Shipper for all milestone and If Branch is spearheading the communication the Incumbent would follow with them and ensure all milestone being met from shipper’s Side.
• Sharing Targeted Laycan and cut offs with shipper and respective stakeholders, Incase of RORO sharing Targeted vessel details and subsequent Cut offs
• Aligning with Carriers and other vendors
• Verifying commercial with commercial Desk
• Opening JOB in the system, coordinate and ensure proper filling and booking.
• Booking correct cost in the system on each file
• Follow-up with commercial Team for Fixture Note status.
• Coordination with Port operations with Branch and with External Agent (In case we are using Outside Organization for Port executions).
• Coordination with Shipper or customer or Branch for Cargo delivery considering Laycan.
• Co-ordination with operations for Carting of Shipment.
• Follow up on custom clearance, before arrival of Vessel.
• Incumbent in case of Critical move, would be required to visit at various ports, where it would be executed
• Invoicing to the customer and Release of BL.
• In case of DAP /DDU Incumbent ensuring that proper pre-alert is send to destination team as per requirement of Destination country.
• Follow up with destination Agent and ensure that timely custom clearance and delivery.
• In case of any delay, at any juncture it needs to be highlighted to all stakeholders.
• Ensuring POD after delivery and sharing same is customer and stakeholder
• Ensuring timely payment of all Vendors
2) Record Keeping
• Maintaining Shipment Job file, with all records. (Cargo wise Expertise preferred)
• Maintaining DSR on Teams in prescribed format.
• Maintaining Vendor Invoices.
• Maintenance and storage of technical data, which would serve as knowledge fill for future shipment.
• Ensuring timely Vendor Payments.